Privacy Policy — TheWedding.FILM

Last updated: [date]

TheWedding.FILM (“we”, “us”, “our”) is operated by Daniel Thomas Kinder, based in Barking, East London. This policy explains what personal information we collect from clients, why we collect it, how it’s stored, and what rights you have over it, in line with UK GDPR and the Data Protection Act 2018.

Cookies & Website Analytics

Our website uses cookies and similar technologies to understand how visitors use the site and to measure the effectiveness of our marketing.

  • Google Analytics — helps us understand how visitors find and use our site (e.g. which pages are viewed, how long visitors stay). This data is aggregated and doesn’t identify you personally.
  • Meta (Facebook) Pixel — helps us measure the effectiveness of our social media advertising and understand how visitors interact with our site after seeing our ads on Facebook or Instagram.

You may be shown a cookie notice on your first visit, and can manage your cookie preferences through your browser settings at any time.

Contact Forms & Enquiries

If you contact us through our website (for example, via an enquiry or contact form), we’ll use the information you provide solely to respond to your enquiry and, if you choose to proceed, to arrange your booking.

Who We Are

Our website address is thewedding.film. This site is operated by Daniel Thomas Kinder, trading as TheWedding.FILM.

What We Collect

When you book with us, typically through our online booking form, we collect:

  • Names and dates of birth (bride and groom)
  • Phone number and email address
  • Billing address
  • Wedding date, ceremony and reception locations and addresses
  • Details of morning preparation locations
  • Package selection and any preferences you share with us

Why We Collect It

We use this information to:

  • Plan and deliver your wedding videography coverage
  • Communicate with you before, during, and after your wedding
  • Generate invoices and process payments
  • Coordinate with venues where necessary
  • On-going marketing strategies

We collect this information because it’s necessary to perform our contract with you. We don’t use it for any purpose beyond delivering your booking, and we don’t sell or rent your data to third parties.

Where It’s Stored

Your information is collected and stored using the following tools:

  • Jotform and/or our internal client portal system — for the initial booking form and this Agreement
  • [Dropbox] — for secure storage and backup of raw footage and final deliverables
  • [Email provider] — for correspondence relating to your booking

These providers act as data processors on our behalf. We choose providers with appropriate security measures in place, but we’d recommend reviewing their own privacy policies for full detail on how they handle data on their platforms.

How Long We Keep It

  • Raw footage, audio, and final deliverables are retained for a minimum of 12 months following delivery, after which they may be deleted.
  • Booking and contact information is retained for as long as necessary to meet our legal obligations (including tax and accounting requirements), typically up to 6 years after the end of our engagement.

Your Rights

Under UK GDPR, you have the right to:

  • Access the personal information we hold about you
  • Request corrections to inaccurate information
  • Request deletion of your information, subject to our legal retention obligations
  • Object to or restrict how we use your information
  • Request a copy of your information in a portable format

To exercise any of these rights, contact us at [contact@thewedding.film].

If you’re unhappy with how we’ve handled your information, you also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk.

Contact

Daniel Thomas Kinder, trading as TheWedding.FILM contact@thewedding.film